Booking Tool

• Handling Requests (3/3)

  As soon as someone submits a request via one of your ChurchDesk request pages, it will appear under Requests in the Calendar module. This is where you can manage all booking requests – from the initial submission to the final decision. In this article, we’ll show you how to check, accept or decline requests, and what the status "In progress" means.Few readers

• Booking page creation (1/3)

  With a request page in the ChurchDesk booking tool, you allow members of your congregation to easily request a time or resource online — for example, for a wedding meeting, a funeral, or the use of a church room. This helps avoid time-consuming email or phone coordination. Instead, people can directly see which times are available and choose accordingly. In this article, we’ll guide you step by step through how to set up a new request page, what to consider, and which options are available.Few readers

• Forms for Booking page (2/3)

  When you create a request page in ChurchDesk, a form is always part of it. This is where you collect all the information you need to process the booking – like name, contact info, or special requests. Where can I edit the form? Forms connected to a booking page don’t show up in the regular Forms module. Instead, you edit them directly through the request page: Go to ChurchDesk Settings Booking pages Click on the three dots next to the page you want to edit Edit You’llFew readers

General

• Reports and lists

  The "Reports" section in the ChurchDesk calendar offers various ways to search, filter, and export calendar entries as lists or print them. This is particularly useful for managing events, worship services, time tracking, and absences. Accessing Reports and Lists Open the dropdown menu in the top left corner next to the congregation name. Select Calendar. Click on Reports in the black sidebar on the left. You now have access to the modules Search, Worship Overview,Some readers

• Room Booking

  With the room availability view in ChurchDesk, it's easy to see when specific rooms and resources in your church are already booked – for example, the parish hall, projector, or sanctuary. This overview is helpful for people who do not have access to ChurchDesk, allowing them to check whether a space is available for an event such as a wedding or concert.Some readers

• Introduction to Calendar

  Introduction to the Calendar The ChurchDesk Calendar is a flexible and user-friendly tool for managing appointments, services, absences, and much more. You can quickly access the calendar via the dropdown menu next to the church name. The calendar offers easy navigation and a clear structure, allowing you to efficiently manage your daily tasks. With the ChurchDesk calendar, you can: Create internal and public events Create absences Book your team and church resources, such asSome readers

• Share your Events and Blogs on Facebook

  In your ChurchDesk Calendar, you can easily share your events on your church's Facebook page. With a single click, you can share the event instantly. If the event is a long time away, you can also schedule when to share it - ChurchDesk will take care of sharing it. When you want to share your event on Facebook, you can do so when the event is created. You can also choose to do it afterwards when you are sure that the event is set up correctly. Connect Facebook page to ChurchDesk Can everSome readers

• Create, edit and delete absence

  This article explains how to create and manage absences in ChurchDesk. We will guide you through the required permissions and the steps to record time off in the calendar. Access for editing and viewing absences You must be a member of a group to create absences. You can then enter your own absences. If you have access to ‘View all absences in my groups’, you can view the absences in the groups of which you are a member. If you have access to ‘View and manage absences in my groups’, ySome readers

• Attendance

  With the Attendance module in the calendar, you can easily record how many people attended services, events, or other activities in your parish. This not only helps with internal evaluation but also supports the targeted development of your offerings. In this article, you’ll learn: where to find the module how to enter and analyze attendance data what to keep in mind when doing so (https://storage.crisp.chat/users/helpdesk/website/-/b/e/3/7/be3725c5cc2ea800/bildschirmfoto-2025-05Some readers

• Multi-Parish: How to setup up your churches in ChurchDesk

  This article guides you through the steps to set up and manage multiple congregations/church locations in ChurchDesk. Learn how to create your different locations and assign resources accordingly. A Guide to Setting Up Your Congregations in ChurchDesk Step-by Step-guide: To set up your parishes, please go to your user name in the blue bar above. From the menu, choose "ChurchDesk Settings" Then, please go to the black bar on the left side and click on "Parish & Resources". (httFew readers

Events

• Location name and address for events

  To ensure that visitors to your website or newsletter recipients always know where your events are taking place, you can easily add location details when creating your events in the ChurchDesk calendar. This information helps both new and familiar faces find the relevant offerings in their area. What do we mean by Location? The location in ChurchDesk refers to the physical place, for example, the church name. It could also be a room like "The Crypt". In this case, we recommend that you alsoSome readers

• Create, copy and delete internal and public events in the calendar

  This article shows you how to organize your events using ChurchDesk's event features. We explain how to create appointments, add details, manage services and registrations, as well as the options for editing and communicating about your events. In this article, we look at the following topics: Creating a new event in the calendar Adding details about the event Staffing Saving and sending notifications Copy, edit, print or delete an event Signs-ups and attendance for the event CrSome readers

• Filter events in the Calendar

  With calendar filters, you can easily customize the view of your own personal calendar and display appointments in a specific church or category. In addition, you can quickly and easily get a monthly overview and the availability of rooms. Create Your Own Calendar View with the Calendar Filter You can find the filters on the left side of the calendar. There are four filterable areas as well as a search function, which you can use individually and in combination: My Calendars: In thisFew readers

• Creating, Editing and Deleting Recurring Events

  Recurring events are especially useful for regular activities such as church services, team meetings, or other recurring appointments in your congregation. Instead of creating each event manually, you can set up an entire series with just a few clicks – and define various recurrence rules. In this article, we’ll show you how to create, edit, and delete recurring events, and what to keep in mind when using duties.Few readers

• Create an event with sign-ups

  If you want to create an event in the calendar, you can create the event with sign-up. This is an interaction between calendar, contacts and forms that is suitable for one-off events such as a concert, where you have a list of attendees and want to send confirmations of registrations. To create an event with registration, click the blue ‘Create’ button in the calendar and select ‘Event’ We have several fields here including ‘Event details’, ‘Staffing’, ‘Registrations’, etc. (https://stoFew readers

• Cancel events and inform registered participants

  This guide explains how to cancel events and inform registered participants. It includes the following three steps: Mark the event as “Cancelled” on your website Close the registration form to prevent further sign-ups Notify the people who have already registered 1. Mark the event as “Cancelled” on your website Go to the calendar and open the event you wish to cancel. Edit the title to include "Cancelled" (or something similar), so it’s clearly visible to visitors on yourFew readers

Rota

• Rotas

  Introduction The Rota Scheme in the ChurchDesk calendar is a powerful tool for organizing services in your congregation. It helps you keep track and facilitates communication with everyone involved. Benefits of the rota: Create different rotas for various areas. Keep an overview of staffing status. Share a link with the involved persons. Instantly see which services are still unoccupied. Accessing the rota Calendar via the dropdown menu next to the name of your pSome readers

Calendar Sync

• Add your ChurchDesk calendar to your private calendar

  You can subscribe to the ChurchDesk calendar or a selection of events from your private calendar. Then you always have your private events and church events in the same calendar. A subscription is a one-way synchronisation, which continuously gets the latest events from ChurchDesk.Some readers

• Add your private calendar to ChurchDesk

  You can add your private calendar to the ChurchDesk calendar, so you can check both calendars at once, when booking in the ChurchDesk calendar. Your own calendar is only visible to you, nobody else in the municipality can see it. The private calendar is only displayed in the desktop application, not in the mobile app. You have the optiSome readers

Time Registration

• Time registration - recording work hours

  Time Registration in ChurchDesk – Simple and Flexible Work Hour Documentation With time registration, you can easily record your work hours – whether directly after the workday or retroactively. You don't need a stopwatch, nor do you have to clock in or out. This tool is designed for users who want to verifiably document their working hours – for example, custodians, church musicians, or pastors. This feature is available to congregations with the appropriate package. You can find more informFew readers

• Activating Time Registration for Users

  Activating Time Registration for Users Before you can record hours, the feature must be enabled for you as a user. Go to ChurchDesk Settings. Click on Users. Select the desired person Actions Edit Time Registration. Enable time registration. If needed, set an initial time balance (e.g., +2 hours overtime or -1 hours negative hours).Few readers

• Creating a Worship overview

  The Worship Overview feature in the ChurchDesk Calendar allows you to display selected events – such as services or other activities – in a clear and visually appealing format. It's perfect for sharing information with your congregation, for example on a notice board or as a printed handout. The service schedule pulls all its data directly from the ChurchDesk calendar and can be downloaded as a Word document (.docx) for easy editing and printing.Few readers