General

• Abscence and Avalabilities

  The Absence and Availability overview in the ChurchDesk Calendar gives you a clear timeline of who is away and who is available — without the clutter of events. In this view, unlike in the calendar where absences and availabilities are mixed in with events, you see every user on their own row with absences and availabilities across the weeks. Benefits of the Absence and Availability overview See at a glance who is away, when and — depending on your permissions — why. Spot who isFew readers

• Attendance

  With the Attendance module in the calendar, you can easily record how many people attended services, events, or other activities in your parish. This not only helps with internal evaluation but also supports the targeted development of your offerings. In this article, you’ll learn: where to find the module how to enter and analyze attendance data what to keep in mind when doing so ![](https://storage.crisp.chat/users/helpdesk/website/-/b/e/3/7/be3725c5cc2ea800/bildschirmfoto-2025-05Some readers

• Create, edit and delete absence

  This article explains how to create and manage absences in ChurchDesk. We will guide you through the required permissions and the steps to record time off in the calendar. Access for editing and viewing absences You must be a member of a group to create absences. You can then enter your own absences. If you have access to ‘View all absences in my groups’, you can view the absences in the groups of which you are a member. If you have access to ‘View and manage absences in my groups’, yFew readers

• Introduction to Calendar

  Introduction to the Calendar The ChurchDesk Calendar is a flexible and user-friendly tool for managing appointments, services, absences, and much more. You can quickly access the calendar via the dropdown menu next to the church name. The calendar offers easy navigation and a clear structure, allowing you to efficiently manage your daily tasks. With the ChurchDesk calendar, you can: Create internal and public events Create absences Book your team and church resources, such asSome readers

• Multi-Parish: How to setup up your churches in ChurchDesk

  This article guides you through the steps to set up and manage multiple congregations/church locations in ChurchDesk. Learn how to create your different locations and assign resources accordingly. A Guide to Setting Up Your Congregations in ChurchDesk Step-by Step-guide: To set up your parishes, please go to your user name in the blue bar above. From the menu, choose "ChurchDesk Settings" Then, please go to the black bar on the left side and click on "Parish & Resources". ![](httFew readers

• Reports and lists

  The "Reports" section in the ChurchDesk calendar offers various ways to search, filter, and export calendar entries as lists or print them. This is particularly useful for managing events, worship services, time tracking, and absences. Accessing Reports and Lists Open the dropdown menu in the top left corner next to the congregation name. Select Calendar. Click on Reports in the black sidebar on the left. You now have access to the modules **Search, Worship Overview,Some readers

• Share your Events and Blogs on Facebook

  In your ChurchDesk Calendar, you can easily share your events on your church's Facebook page. With a single click, you can share the event instantly. If the event is a long time away, you can also schedule when to share it - ChurchDesk will take care of sharing it. When you want to share your event on Facebook, you can do so when the event is created. You can also choose to do it afterwards when you are sure that the event is set up correctly. Connect Facebook page to ChurchDesk **Can everSome readers

Events

• Create an event with sign-ups

  If you want to create an event in the calendar, you can create the event with sign-up. This is an interaction between calendar, contacts and forms that is suitable for one-off events such as a concert, where you have a list of attendees and want to send confirmations of registrations. To create an event with registration, click the blue ‘Create’ button in the calendar and select ‘Event’ We have several fields here including ‘Event details’, ‘Staffing’, ‘Registrations’, etc. ![](https://stoFew readers

• Create, copy and delete internal and public events in the calendar

  This article shows you how to organize your events using ChurchDesk's event features. We explain how to create appointments, add details, manage services and registrations, as well as the options for editing and communicating about your events. In this article, we look at the following topics: Creating a new event in the calendar Adding details about the event Staffing Saving and sending notifications Copy, edit, print or delete an event Signs-ups and attendance for the event CrSome readers

• Creating, Editing and Deleting Recurring Events

  Recurring appointments are especially practical for repeat events like church services, team meetings, or other regular appointments in the congregation – especially if you use the rota system. Instead of creating each individual appointment manually, you can create an entire series of appointments with just a few clicks – and set different repetition rules. In this article, we show you how to do this, how to edit or delete recurring appointments, and what you should consider when using duties.Few readers

• Filter events in the Calendar

  With calendar filters, you can easily customize the view of your own personal calendar and display appointments in a specific church or category. In addition, you can quickly and easily get a monthly overview and the availability of rooms. Create Your Own Calendar View with the Calendar Filter You can find the filters on the left side of the calendar. There are four filterable areas as well as a search function, which you can use individually and in combination: My Calendars: In thisFew readers

• Internal Ressource Reservation

  Internal Resource Reservation Included for organizations with Medium or Large contracts. (not Legacy Medium or Legacy Large) When to use internal resource reservation? Managing your church's most valuable resources, like the cathedral or very specialised equipment, can be a challenge. The Internal Resource Reservation tool is created to help with the process of creating events with resources that need extra approval. It is still necessary to communicate within the team toFew readers

• Location name and address for events

  To ensure that visitors to your website or newsletter recipients always know where your events are taking place, you can easily add location details when creating your events in the ChurchDesk calendar. This information helps both new and familiar faces find the relevant offerings in their area. What do we mean by Location? The location in ChurchDesk refers to the physical place, for example, the church name. It could also be a room like "The Crypt". In this case, we recommend that you alsoSome readers

• How to cancel an event

  When an event can no longer take place, you can cancel it instead of deleting it. A cancelled event stays visible in your calendar, on your website, and in your event widgets, clearly marked as cancelled. This way, everyone can see that the event isn't happening, instead of it simply disappearing. The Benefits of cancelling instead of deleting: Parishioners see that the event is cancelled rather than wondering where it went. You are still able to edit the title, description, and images,Few readers

• Inform registered participants of a canceled event

  This guide explains how to inform registered participants who signed up via a form about a cancellation of an event It includes the following three steps: Mark the event as “Cancelled” as described in the cancel event article Close the registration form to prevent further sign-ups Notify the people who have already registered Close the registration form To prevent new registrations for the cancelled event, you should close the associated form: Go to Forms Click **“ActionsFew readers

Rota

• Rotas

  Rotas Introduction The rotas feature in the ChurchDesk Calendar is a powerful tool for organising duties in the parish. It helps you keep track of everything and simplifies communication with everyone involved. Benefits of Rotas Create rotas for different areas of ministry. Keep an eye on the status of your staffing. Share the link with the relevant people. See at a glance which duties are still vacant. 3 ways to assign people to a duty Self-assignment: Users can asSome readers

• Rota Notifications

  ChurchDesk sends notifications relating to the work plan for 6 scenarios: Contents 1. Service email – the main confirmation email sent when a Contributor is added to a service. 2. Service cancelled – notification to the Group Admins when a Contributor has declined a service. 3. Rota cancelled – a notification when a rota is cancelled by the Group Admins. 4. Rota updated – a notification when a rota changes. 5. Rota reminder – a reminder email before the rota beFew readers

Calendar Sync

• Add your ChurchDesk calendar to your private calendar

  You can subscribe to the ChurchDesk calendar or a selection of events from your private calendar. Then you always have your private events and church events in the same calendar. A subscription is a one-way synchronisation, which continuously gets the latest events from ChurchDesk. ChurchDesk can only deliver calendar subscriptions in a standard format, which can be read by established calendar systems such as Outlook and Google Calendar). We can't offer support on how to implement the calenSome readers

• Add your private calendar to ChurchDesk

  You can add your private calendar to the ChurchDesk calendar, so you can check both calendars at once, when booking in the ChurchDesk calendar. First you have to find your iCal link in your private calendar. We can't support your local configuration. We only support how to add the link to ChurchDesk. Your own calendar is only visible to you, nobody else in the municipality can see it. The private calendar is only displayed in the desktop application, not in the mobile app. You have the optiSome readers

Time Registration

• Activating Time Registration for Users

  Activating Time Registration for Users Before you can record hours, the feature must be enabled for you as a user. This can only be done by an Organization Administrator. Go to ChurchDesk Settings. Click on Users. Select the desired person > Actions > Edit Time Registration. Enable time registration. If needed, set an initial time balance (e.g., +2 hours overtime or -1 hours negative hours). What is meant by "original time balance"? This fiFew readers

• Time registration - recording work hours

  Time Registration in ChurchDesk – Simple and Flexible Work Hour Documentation With time registration, you can easily record your work hours – whether directly after the workday or retroactively. You don't need a stopwatch, nor do you have to clock in or out. This tool is designed for users who want to verifiably document their working hours – for example, custodians, church musicians, or pastors. This feature is available to congregations with the appropriate package. You can find more informFew readers

• Creating a Worship overview

  The Worship Overview feature in the ChurchDesk Calendar allows you to display selected events – such as services or other activities – in a clear and visually appealing format. It's perfect for sharing information with your congregation, for example, on a notice board or as a printed handout. The service schedule pulls all its data directly from the ChurchDesk calendar and can be downloaded as a Word document (.docx) for easy editing and printing. The quality of the overview depends onFew readers