Introduction to People

With the “People” module, you manage all the people your church or parish interacts with – such as members, volunteers, baptism families, or donors – in one central place.

Contacts are not the same as ChurchDesk users – a person can be a contact without needing a login. All relevant information can be stored, searched, and kept up to date in one place.

Create contacts

1. Add manually

Click on “New Contact” in the top right.

Enter first name, last name, parish, and any other relevant information.

The contact will automatically be assigned to the correct organisation.

2. Added automatically

Contacts are also created automatically – for example, when someone submits a form or signs up for a newsletter.

Manage contacts

Edit:

Open a contact and click the pencil icon to edit.

Fields:

You can store information such as address, birthday, phone number or notes.

Search & filter:

Use the search bar or filters to find people – e.g. by group, role or tag.

Helpful features

Tags & lists: Assign contacts to tags or participant lists so you can filter and message them easily.

Avoid duplicates: ChurchDesk automatically checks for duplicate contacts based on email or phone number.

Keep data up to date: Contacts can be edited at any time – also via the app.

Messaging: Send newsletters to many or personal messages to individual contacts.

Consent: Consents are an important part of GDPR. You can create and manage any number of custom consents.

Anniversaries: The ChurchDesk Anniversaries app lets you track key life events like baptisms or weddings and use them as an opportunity to get in touch.

Learn more

• Import contacts
• Create and manage contacts
• Create and manage groups
• Filters, participant lists, newsletter lists

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Updated on: 25/07/2025