Create, edit and delete absence

Access for editing and viewing absences

You must be a member of a group to create absences. You can then enter your own absences.
If you have access to ‘View all absences in my groups’, you can view the absences in the groups of which you are a member.
If you have access to ‘View and manage absences in my groups’, you can create, edit and remove absences for all users in all groups. You can also change the absence type.

Create absence

Create absences in the calendar by clicking on the blue ‘Create’ button at the top left and then selecting ‘Absence’

Information on absences

Mandatory information
User: Select the absent user
Date: Provide the date and time for which the absence applies. You can also create repeating absences
Type: What is the reason for the absence? For example, courses, holidays, etc.
Group: Select the group to which the absence applies

Note: If you have access to ‘View and manage absences in my groups’ , you can edit the absence types in the calendar under ‘Categories’.

Additional information
Substitute: Here you can write who should be the substitute on behalf of you
Comments: Write a comment, fx. information that is relevant for the substitute

Edit and delete absences

Like all other calendar events, absences can be edited and deleted. Click on the event and then select the rubbish bin.

Updated on: 02/04/2025