Articles on: Calendar

Attendance

With the Attendance module in the calendar, you can easily record how many people attended services, events, or other activities in your parish. This not only helps with internal evaluation but also supports the targeted development of your offerings.

In this article, you’ll learn:

where to find the module
how to enter and analyze attendance data
what to keep in mind when doing so

How to find the "Attendance" module

Open the Calendar and click on the "Attendance" module in the left-hand column. The dashboard also shows the three most recent events along with their recorded attendance.

You'll find three tabs here:
*Register Attendance – shows all events without recorded attendance
*Edit and Export – shows events with recorded attendance, which you can export
Attendance Charts – provides clear statistics and visual diagrams

Entering attendance numbers

You can record attendance numbers either on your computer or in the ChurchDesk app – even retroactively. Bulk editing of multiple entries is not possible.

On the computer:

Open the "Register Attendance" tab
Enter the attendance numbers in the appropriate fields
Optionally, you can specify a responsible leader (any ChurchDesk user can register attendance)
The data is saved automatically

In the app:

Open the event in the calendar
Tap on "Visitors"
Enter the numbers directly or use the handy counter feature with plus and minus buttons
Save your entry in the top right corner

The app offers basic functionality – exporting data and viewing statistics is only possible on the computer.

App reminders

ChurchDesk will send you push notifications reminding you to record attendance – but only if you are assigned to the event as a user.

The first reminder is sent 10 minutes after the event starts
The second reminder is sent 10 minutes after the event ends

If you don't want to receive reminders, you can disable push notifications in your profile settings.

Who can enter attendance numbers?

All logged-in users of your church can enter attendance – regardless of whether they are assigned to the event or not.
External users do not have access.

What is recorded?

The following categories are available:

Adults
Children (under 18)
Communion
Confirmation candidates
Event leader (optional)

No personal data is stored.

Define categories for attendance

You can decide for which event categories you want to collect attendance – for example:

Worship services
Events
Children’s church
…and other categories

You can set this under Settings > Categories.
Click the pencil icon to edit a category and check the box “Register attendance”.
You can adjust this setting at any time – existing attendance data will be preserved.

Exporting attendance data

In the “Edit and Export” tab, you can export your recorded data for any time period – in the following formats:

.csv (for Excel or other spreadsheet programs)
.xlsx (Microsoft Excel)
.ods (Open Document Sheet)

Statistics and Charts

In the "Attendance Charts" tab, you'll find a visual overview of your recorded attendance.
This helps you quickly identify which events are especially well attended – and where there may still be potential for growth.
You can filter the view by date, location, and event – or combine multiple filters.

Note: Only individual events are displayed. Recurring events will appear separately, as long as they use the same category.

Is there a limit?

No, there is no set limit for attendance entries. Even with over a million records, everything continues to work as expected – so there’s no need to worry.

Updated on: 13/05/2025

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