Articles on: Calendar

Room Booking

With the room availability view in ChurchDesk, it's easy to see when specific rooms and resources in your church are already booked – for example, the parish hall, projector, or sanctuary. This overview is helpful for people who do not have access to ChurchDesk, allowing them to check whether a space is available for an event such as a wedding or concert.

Important: You cannot book rooms directly via this view! It is for informational purposes only. To make a booking, you need to contact the parish office, which can then add the appointment to the calendar.

Requirements: How to Make Rooms Visible

To display rooms in the availability view, they first need to be created in ChurchDesk and made publicly visible:

Go to the Settings of your ChurchDesk account.
Select “Church & Resources”.
Select the resources you want to show (multiple selections possible).
For each selected resource, enable the option:
“Make the availability of this resource public”.

Only resources with this setting will appear in the availability view. External users (e.g. a couple planning a wedding) cannot book anything themselves – they can only see if a space is already in use.

How the Availability View Works

The availability view shows a daily overview of which rooms or resources are occupied. The information comes directly from your ChurchDesk calendar – it automatically displays whenever a resource is already booked.

Each resource is shown on a separate line, with booked times clearly marked.

Room Availability Overview

This link to the view can be shared on your website or via email. It works on both desktop and mobile devices.

What This View Cannot Do

No direct room or resource bookings
No export or reporting of bookings
No connection to forms or rotas

A new tool for requests and bookings is currently in development and will offer additional features in the future:
👉 Learn more about the new request tool

Updated on: 13/05/2025

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