Introduction to the Calendar

The ChurchDesk Calendar is a flexible and user-friendly tool for managing appointments, services, absences, and much more. You can quickly access the calendar via the dropdown menu next to the church name. The calendar offers easy navigation and a clear structure, allowing you to efficiently manage your daily tasks.

With the ChurchDesk calendar, you can:
Create internal and public events
Create absences
Book your team and church resources, such as rooms
Manage rotas
Register attendance

User Interface and Navigation

The calendar's user interface is divided into various sections, making navigation easy:

Create: Here, you can create an event or absence. You can also click on a specific day to create an event.
"Today" & Navigation: This section allows you to switch between the day, week, and month views.
Day/Week/Month View: This lets you change the calendar view. With the keyboard shortcuts 1, 2, and 3, you can quickly navigate between these views.
"More" Button: Here, you'll find additional options to change the calendar display, print reports, or subscribe to the entire calendar.
Search Function: With the magnifying glass, you can search for reports or find specific entries.
On the left side, you will find various filter functions such as "My Calendar," Users & Rooms, Absences, and Church Calendars. This allows you to customize what is displayed on the calendar.
External calendars can also be subscribed to here (for details, please refer to a separate article).

User Rights and Roles

Depending on the user role, different rights and functions may be available in the calendar. Volunteers, for example, only have read-only access and can add private appointments, which will appear as "blockers." These blockers are only visible to the specific user. Additional write rights can be granted to other users, such as administrators or moderators.

Managing Appointments and Absences

In the calendar, you can create events and absences, which can be added as single appointments or recurring appointments. When creating an event or absence, you will have a preview where you can define key details such as title, category, resources, and visibility. For more detailed options, you can click on "More options" to make further adjustments. (For more information about advanced features, please refer to a separate article).

Creating Public and Internal Events

In addition to internal events, you can also create public events, which can be shared on your church website or in newsletters. ChurchDesk provides special features to help you organize and manage your events. You can create custom categories for events, such as Sunday services, funerals, or baptisms.

Managing and Booking Resources

A key part of church administration is efficiently managing resources, such as rooms and staff. With the ChurchDesk Calendar, you can always keep track of the availability of these resources. Under "ChurchDesk Settings", you can add and manage new resources, like rooms, to ensure no double bookings occur and that your resources are optimally utilized.

Tracking Attendance

If you want to track the number of attendees at events like services or church tours, you can do so using the "Visits" feature. This feature not only helps you keep track of attendance but also allows you to generate statistics and gain valuable insights into the usage of your events.

Subscribing to Calendars

You can subscribe to various calendars, such as the liturgical calendar or public holidays, and display them in your own calendar. It is also possible to subscribe to external calendars, so you can see all relevant dates in one place. More information about subscribing to calendars can be found in a separate article.


With this introduction, you can begin using the ChurchDesk Calendar effectively. For more detailed information on specific features such as creating recurring appointments, advanced features, and working with reports, please refer to the related articles.

Updated on: 25/04/2025