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Creating a Worship overview

The Worship Overview feature in the ChurchDesk Calendar allows you to display selected events – such as services or other activities – in a clear and visually appealing format. It's perfect for sharing information with your congregation, for example, on a notice board or as a printed handout.


The service schedule pulls all its data directly from the ChurchDesk calendar and can be downloaded as a Word document (.docx) for easy editing and printing.


The quality of the overview depends on how well your calendar events are maintained.


Only events with the visibility set to "Public" are shown in the Worship Overview. If a service is missing even though the correct category and location are selected, check that the event's visibility is set to "Public" – internal events are never included. Once changed to public, the event will be displayed automatically. Because only public events appear here, there is no filter option for other visibility settings.


How to find the feature


Navigate to:
Calendar > Reports > Worship Overview



How the Worship Overview works


Important: The Worship Overview only displays events whose visibility is set to "Public". Events with the visibility "All users", "Community/Parish", "Groups" or "Private" will not appear – even if the correct category and location are selected. To include a missing event, open it in the calendar, change its visibility to "Public" and save. This also applies to recurring events.


  1. Set your filters:

Select the time period and the types of content you'd like to include in your overview.
You can filter by:


  • Date range
  • Categories
  • Location(s)
  • Assigned users (e.g. priest)




  1. Display results:

Click “Get results” to preview all events that match your filters.



  1. Print the Worship Overview
  • After you have set a default (Set default)
  • and set filters for desired dates,
  • click on "Print Service Schedule": The document will be downloaded as a .docx file and can be opened, edited, or printed directly.



If the download does not start automatically:


  • Check if a pop-up blocker is active.
  • Check the browser settings.
  • Close the browser and open ChurchDesk again.
  • Try with a different browser.



Set template as default:


After you have clicked on "Get results", "Manage templates" and "Print Service Schedule" are available to you.


To set a default,


  • you need the "Book and Plan" permission in the calendar


  1. Click on "Manage templates" and select a pre-set template
  2. Click on "Action" and "Customize as new template"
  3. Here you can select which information you want to output by default, e.g.:


  • Parish
  • Short name of the Parish
  • Location names
  • Pastor / Celebrant
  • Contributors
  • Short description
  • Intentions
  • Price
  • Collection purpose
  • Name of the liturgical day


  1. Enter a new name and save it.
  2. Then click again into your new template and select it as "Default". Now this will be selected for "Print Service Schedule" in the future.





Templates available to you:


And NEW Tailor-made template design:


How to request a custom template design


  1. Open the request form.
  2. Upload an example of your desired layout — the file must be in .docx (Microsoft Word) format so the team can edit it.
  3. Submit the form.


A free tailor-made design is sometimes offered during promotions (e.g. ChurchDesk Day). Outside of such offers, an individual/custom template may involve an additional cost. Before requesting, check whether an existing template, adjusted via "Action" > "Customize as new template" and further edited in Word, already covers your needs.



Excel export


The Excel export is more suitable for internal purposes as it is not formatted.


  1. First filter for dates, as described above
  2. Adjust columns: At the top right, you can determine which columns should be displayed in the view and included in an Excel export (e.g., title, location, time, contributors).



Good to know:

  • The Worship Overview cannot filter by visibility – it always outputs only public events. If you need to include non-public events filtered by category or resource, use the Reports instead, where an additional visibility filter is available.
  • Printing is not done directly from ChurchDesk – it happens after downloading the file in Word or another editing tool.
  • The Worship Overview is designed for public use – such as posting on a church notice board, distributing as a flyer, or attaching as a PDF in your newsletter.
  • This feature does not replace calendar entries – it only formats and displays them in a presentable way.


Events are visible in the calendar but missing from the Worship Overview


Only events whose visibility is set to "Public" appear in the printed/downloaded Worship Overview. Events with visibility set to "Parish" (or another non-public option) will still show in the calendar but will not be listed in the worship schedule.


If services are missing from the overview, open each event and set its visibility to "Public" in the visibility settings. This is a common cause after services are added manually (for example after a migration from KaPlan).


Why are some services missing from the overview?


The Worship Overview only displays events whose visibility is set to "Public". Internal or private events are never included.


If a service (e.g. a funeral service, Word service, or Holy Mass) is missing even though its category and location match your filters, check the event's visibility and set it to "Public". Once changed, the event will be included automatically in future.


Because only public events are shown in this view, there is no filter option for other visibility settings.

Updated on: 16/10/2026

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