Label Print Export from Contacts

With Print address labels, you can generate ready-to-print address labels directly from your contacts in the People module. Select the people you want, choose a label format that matches your label paper, and ChurchDesk creates a Word document you can review, adjust and print. It is an easy way to prepare labels for postal mailings such as newsletters, invitations or seasonal letters to your parish.

What you can do with it

Create address labels for a filtered list of contacts or for a specific selection.
Choose from eight print formats that match standard label paper and Avery sheets.
Download a Word document you can edit before printing.

Availability

Print address labels is available to all users with access to the People module.

Rights and roles

All users with the People module: Can select contacts and print address labels.
Everyone else: Users without access to the People module cannot use this feature.

Printing address labels

You can print labels for a filtered list of contacts or for a specific selection of people.

Go to the People module.
Use the filters or manually select the contacts you want to print labels for.
Click "Print address labels".
Choose the print format that matches your label paper.
Click "Print address labels" to generate the file.

The button stays inactive until you have applied a filter or selected a subset of contacts. This prevents accidentally printing labels for your entire contact list.

Clicking the button downloads a Word document rather than sending it straight to a printer. This lets you check and adjust the labels before you print, in the same way as the worship service plan workflow.

INFORMATION: The generated file is a Word document (.docx). It opens best in Microsoft Word or Google Drive. On a Mac it can also be opened in Pages.

Choosing the right print format

When you print, you choose from eight print formats. The format sets the layout and arrangement of the labels on the page, how many labels fit on the sheet and where they sit, not the appearance of the text on each individual label.

Select the format that matches the label paper you are using, for example the matching Avery sheet. The formats are aligned with standard label paper and Avery forms.

TIP: Check the product code on your label paper packaging and pick the matching format so the labels line up correctly when printed.

What appears on each label

The order and placement of the details on each label are set by the system and cannot be changed. Each label shows the following, in this order:

Salutation
Title
First name
Surname
Street
Postal code
City
PO box

If a contact is missing one of these details, the system leaves that part out without creating empty gaps or extra spacing.

Managing incomplete addresses

There is no warning when you print labels for contacts with incomplete address details. Contacts missing address information will simply produce incomplete labels.

To avoid this, use the filters in the People module to select only contacts who have complete address data before you print.

TIP: Filter your contacts by the address fields you need so your label sheet only includes people with a full postal address.

Keywords: print address labels, labels, address labels, print labels, People, contacts, Avery, label format, Word export, docx, postal mailing, newsletter labels, envelopes, mail merge

Updated on: 13/07/2026

Was this article helpful?

Thank you!