Manage your File Manager
The File Manager is your central library for all website content, including all files that are currently used or have been used on your website. This article explains how to upload, organize, and manage your images and documents. This way, you'll always have quick access to all the media you need for your website and maintain an overview of their usage.
You can access the File Manager by clicking "Content" in the top left and then selecting "File Manager":
There are three ways to store content in the File Manager:
Automatically Saved Content: When you upload a file to a module, to Global Data, or anywhere else in the editor, it is saved in the File Manager.
Uploading Content from Your Local PC: You also have the option to add files directly in the File Manager, for example, if you want to save an image for later use.
Uploading Content from the Group Module: You can always access public files from your Group Module in ChurchDesk (but unfortunately not the other way around).
Note: The upload size is limited to 25 MB per file.
Click the arrow next to the file name and add information about the file:
Description (Alt-Text): Here you can provide alternative text to ensure an accessible website. Describe the appearance or function of an image for accessibility.
Keywords: Add keywords to describe the file to improve search engine ranking. Add multiple keywords by separating them with commas.
Author: For your own reference, add the name of the file's author. The author's name will be displayed in the lower right corner of the image when used on the website.
If a file is used on your website, you will see a link icon below the file. If it is used in Global Data, you will see a globe icon below the file. Hover your mouse over the icons to get exact information about where the file is used on your website and in Global Data. You cannot delete files that are currently used on your website. To delete them, you must first remove them from the corresponding modules or areas where they are currently used.
Currently, it is not possible to create folder systems in the File Manager. We have put together helpful tips that can make your daily work with the File Manager easier:
Accessing files from ChurchDesk: As described previously, you can access public files from the Group Module from the File Manager. You can create a "Website" group there and set up a corresponding filing system with folders.
Search bar: You can name files appropriately before uploading them to search for them later in the File Manager. The search bar is located at the top right of the screen.
Sorting: Sort content by date, file type, usage on the website, etc.
Info: The File Manager supports the following file formats: jpeg, jpg, gif, png, ico, pdf, docx, doc, odt, rtf, txt, csv, pps, ppt, svg, webp, xlsx, xls, epub, and css (webp is only partially supported by Safari 14).
Keywords: File Manager, Content, Files, Upload, Images, Documents, Media Library, Website, Management, Editor, Administration, File System
Opening the File Manager
You can access the File Manager by clicking "Content" in the top left and then selecting "File Manager":
Uploading Files
There are three ways to store content in the File Manager:
Automatically Saved Content: When you upload a file to a module, to Global Data, or anywhere else in the editor, it is saved in the File Manager.
Uploading Content from Your Local PC: You also have the option to add files directly in the File Manager, for example, if you want to save an image for later use.
Uploading Content from the Group Module: You can always access public files from your Group Module in ChurchDesk (but unfortunately not the other way around).
Note: The upload size is limited to 25 MB per file.
Editing Files
Click the arrow next to the file name and add information about the file:
Description (Alt-Text): Here you can provide alternative text to ensure an accessible website. Describe the appearance or function of an image for accessibility.
Keywords: Add keywords to describe the file to improve search engine ranking. Add multiple keywords by separating them with commas.
Author: For your own reference, add the name of the file's author. The author's name will be displayed in the lower right corner of the image when used on the website.
Which files are used on the website?
If a file is used on your website, you will see a link icon below the file. If it is used in Global Data, you will see a globe icon below the file. Hover your mouse over the icons to get exact information about where the file is used on your website and in Global Data. You cannot delete files that are currently used on your website. To delete them, you must first remove them from the corresponding modules or areas where they are currently used.
How do I find my content in the File Manager?
Currently, it is not possible to create folder systems in the File Manager. We have put together helpful tips that can make your daily work with the File Manager easier:
Accessing files from ChurchDesk: As described previously, you can access public files from the Group Module from the File Manager. You can create a "Website" group there and set up a corresponding filing system with folders.
Search bar: You can name files appropriately before uploading them to search for them later in the File Manager. The search bar is located at the top right of the screen.
Sorting: Sort content by date, file type, usage on the website, etc.
Info: The File Manager supports the following file formats: jpeg, jpg, gif, png, ico, pdf, docx, doc, odt, rtf, txt, csv, pps, ppt, svg, webp, xlsx, xls, epub, and css (webp is only partially supported by Safari 14).
Keywords: File Manager, Content, Files, Upload, Images, Documents, Media Library, Website, Management, Editor, Administration, File System
Updated on: 23/06/2025
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