The first thing you have to do when creating an event is adding the basic information. This includes when and where the event will take place, who you want to participate, and to whom the event should be visible.
1. Go to Calendar
Ensure you are in the Calendar.
2. Create new event
Click the green + button then click Event.
Tip: the "c+e" is a shortcut entry you can use if you want to work faster.
Tip: You can also create a new event by left clicking and dragging the mouse cursor anywhere in the calendar. The time and date will then automatically appear in the event information.
3. Event information
Insert a Title for your event. Choose a From Date and an End Date.
Options: All day (The event will lie at the top of the day in your calendar, signifying that the events takes place all day). Hide End Time (Hides the ending time for the event if you publish on the website. It will still be visible in your calendar). Repeat (Click here if you want to have the same event at a later date. It can be repeated ma 150 times).
Tip:You will not have to fill out "Hide End Time" and "Location" for this internal events. These options should be used for External events. They will be shown on the event on the website.
4. Categories and Booking
Insert categories, resources and users. Each category will be associated with a customisable colour, and helps you choose where and how events should be arranged on your website.
Main category: Insert a category. This will be the main category associated with the event and determine what colour the event will have in the calendar.
Other categories: You can connect other categories if you would like the event to be associated with more than one category.
Resources: Insert resources, such as rooms and equipment. These will be booked with your event. Other users will be able to see this when they look at the calendar
Users: Insert other users if you would like to invite them to take part in the event. This user will choose whether their notifications should come via app, email or SMS.
5. Internal Information
Internal Information is the information that you would like to keep between you and your staff. The internal note will ONLY be visible to users who are in the same group.
Tip: Read more about groups and how to manage them correctly here.
Internal Information: Internal information for the event. Which hymns to play, preparation needed etc.
Secure Information: Special information such as social security numbers or private conversations that can only be seen by users with the Role "Can access secure information".
6. Visibility settings
Choose to whom the event should be visible. The event will automatically set as visible to "All users". You can also choose "Public", "Groups", or "Private".
Public: The event can be shared on your website or in messages sent from People. If you choose this visibility setting you can limit the internal information to only be visible to selected groups.
All users: The event is visible to everyone in your church with a ChurchDesk login. Secure information will still only be visible to users with this permission.
Groups: The event is only visible to selected groups.
Private: The event is only visible to you, but you can change this setting later.
7. Continue to Step 2: "Public information"
After filling out the information in Step 1 "Add the basics", continue to Step 2. You can also save the event as a draft and finish creating it later.